In some jurisdictions, companies may use a PO Box to meet registered office requirements.
A head office is the official location of a company listed with the government agency that regulates business activities. Some jurisdictions require that the company’s principal place of business be designated as its registered office. Other jurisdictions allow the use of any physical location as long as there is a registered agent who can receive correspondence on behalf of the company. Some jurisdictions require a registered address rather than a registered office, allowing businesses to use a PO Box to meet the requirement.
Most countries require new companies to register with a government agency to gain legal authority to do business in a specific jurisdiction. This allows the government to control various aspects of business activity and protects the public from any unscrupulous practices. As part of the registration process, companies provide official contact information that becomes part of the public record so that the government or its customers can contact the responsible party in the event of a compliance issue or lawsuit. The company headquarters mailing address is the official contact information that every company must provide.
Definitions of registered offices vary by jurisdiction. Business registrations are usually authorized by a specific law, which will indicate what type of office will meet the requirement. The law may require a company to use the address of its principal place of business, or it may require any physical location that can receive mail, with or without a person who will act as a registered agent.
In the United States, for example, company registrations are authorized by state law. Each state’s business statute describes the registration process and defines the type of contact information that will qualify as the business’s headquarters. Some states require the company to use an operating location. Others allow companies to use any physical location, such as the home of an owner or board member.
Some US states require a registered agent who is accessible at the office location, even if the office does not need to be a place of business. Anyone can act as a registered agent, including the business owner, but states that allow business records to be handled in this way also have a corporate service business industry that will act as a registered agent and company office for a fee. rate. This allows a company to register in a state without having to open an office to meet the contact requirement.