What is presentation software?

Presentation software is a tool used to create visual presentations. These presentations are usually provided in slideshow format and can be created with a variety of programs. The programs allow you to combine text and graphics to convey important information to a group of people at the same time. Common uses for this type of software include teaching a new or complex concept to a group of students, announcing the launch of a new product or service campaign to employees, training employees on key concepts or new policies, or submitting a proposal to a group.

Presentation software can be loaded onto a digital projector.

Slideshow software is available for PC and Mac platforms. Options include Microsoft Office PowerPoint®, Apple KeyNote® and Google Docs™ presentation. A popular open source option for those who need the ability to create slideshows without the high cost of commercial presentation software is Open Office Impress. Introducing Google Docs™ is also free as it is part of the Google Docs™ line of services.

When presentation software is used to create a presentation for a web-based seminar, or webinar, users can sign up for a service that allows them to conference with others.

Each presentation software allows users to develop a slideshow; however, presentation viewing methods may vary from program to program. Both PowerPoint® software and Impress programs allow the presentation to be viewed in full screen on a computer monitor, where the presenter can program slides to change or click on them. The presentation can be moved to a larger screen by connecting the monitor to another screen.

Some programs allow the presentation to be exported in Adobe® Flash® or Portable Document Format (PDF) for distribution and individual viewing. Google Docs™ presentation allows presentations to be saved in PowerPoint® format so the program is not needed to create the presentation, but it is an option for anyone who wants to view it. Adobe® Flash®-based presentations may be better for slideshows that will be viewed online, because most people have the Adobe® Flash® player installed on their computer systems.

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When presentation software is used to create a presentation for a web-based seminar, or webinar, users can sign up for a service that allows them to conference with others and share the screen. This means that webinar participants can watch the presentation on their computer screen while listening to the audio through a phone call. These webinars can be recorded to show the phone call presentation and audio for archived viewing purposes.

Presentation software makes the ability to communicate messages to a group of people much simpler than other delivery methods. The ability to combine text and graphics makes the presentation visually appealing. Watching the presentation while hearing about it helps visual and auditory learners absorb the information.

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