When traveling on business, people use a travel voucher to keep track of expenses.
A travel voucher is a form used by business travelers to track their travel expenses. At the end of the trip or other convenient interval, the traveler hands over the voucher to a representative of the employer. This allows the employer to indemnify the traveler for any out-of-pocket expenses. Another type of travel voucher is provided by travel companies when a pre-purchased trip is not available, such as a canceled airline flight. The traveler can redeem the voucher for another trip later.
Travel vouchers allow an employee to prove that their business expenses were legitimate.
Besides tourism, business is one of the most common reasons for people to travel. Unless they are directly involved in transportation, most companies will not make travel arrangements for employees. Instead, they let the employee handle the details of the trip. After the trip, the employee will hand over a travel voucher with a detailed list of all expenses. Some companies require employees to hand over applicable receipts along with the voucher.
Travel vouchers may include hotel expenses.
The travel voucher allows the representative responsible for compensation to ensure that the employee only charges the company valid business expenses. In most cases, these expenses can be deducted from the company’s annual tax account. Government agencies provide similar vouchers to employees on official businesses. These are paid out of the agency’s operating budget, which is generally not subject to taxation. Otherwise, these travel vouchers work the same way as those in the business world.
Travel vouchers can cover an employee’s costs when they attend a conference.
The travel voucher is commonly used in the aviation industry and, to a lesser extent, by other travel companies as well. There are many reasons why passengers may be prevented from taking flights they have already purchased. A flight may be canceled or delayed, or it may be overbooked, meaning there are more passengers with airfare than seats on the plane. These events are not the fault of the passengers and are sometimes not under the airline’s control. In these cases, the airline may offer a voucher for a later flight.
In the case of an overbooked flight, the airline may issue travel vouchers to passengers who agree to board a later flight.
In the case of an overbooked flight, the airline sometimes asks for volunteers to fly the later flight. If the next flight doesn’t leave until the next day, the airline will usually offer to compensate the passenger for an overnight stay at a nearby hotel, in addition to providing a travel voucher. If a traveler does not have an urgent need to reach a destination immediately, this common procedure can actually work to the passenger’s benefit.