A stock register is a database maintained by a company to track the history of its stock issues. This database contains detailed information about the company’s shares and is used to record information about the company’s shareholders. For publicly traded companies, maintaining an accurate and complete share record is critical to ensuring that the company has accurate information available at all times about its shares and shareholders.
The share register includes data on share issues, buybacks and retirements so the company knows how many shares it has outstanding at any given time. For each share owned by a shareholder, the entry has a unique number to identify the share and contains information about the owner, including name, address and par value of the share at the time it was purchased. Dates that indicate when issues were made and when inventory was purchased are also included in the inventory record to allow the company to track its inventory over time.
When someone who owns shares suffers a theft or loss that requires replacement of a share certificate, the share register is used to verify the claim and information about the replacement is noted. Likewise, when inventory is sold, it must be re-registered with information about the new owner and transfer. The personnel responsible for managing the inventory register are responsible for keeping it updated and as complete as possible.
People who own shares are responsible for ensuring that the registration information is correct. If people change their name or change their name, this information must be recorded to ensure that they receive dividends and are allowed to vote on the issues put to a shareholder vote. Failure to keep accurate records can become a problem if inventories are moved or other issues arise. In the event of a loss, for example, if the registry has outdated information, verifying ownership of the shares may require substantial paperwork.
The share register shows who owns shares in a company, describes the voting rights associated with certain types of shares, and provides other information about a company’s ownership and the company’s stock history. In addition to being important for conducting business, it can also be a valuable historical resource. Historians may be interested in reviewing old stock records and sharing certificates to learn more about the history of a company or industry or to gather information over a certain period of time.