A solicited request for proposal is commonly seen in the construction industry.
There are many different types of requests for proposals created by organizations for various purposes. These documents are useful when trying to negotiate the terms of providing a service or requesting resources for operational or project needs. One is most often used to secure a contract with another organization or to obtain funding for a specific purpose.
Repetition or renewal proposals are written records that document agreements between organizations.
The most common form is a solicited solicitation, also known as a request for proposal or RFP. This type of request for proposal may be advertised in a local or industry publication by an entity to directly ask suppliers to submit written proposals. It is common in the construction industry when construction and design companies request that construction proposals be submitted within a certain time frame.
Another way is unsolicited, in which the organization does not request bids. The unsolicited request for proposal may be a standing order in which other suppliers or potential suppliers must always submit a request before any contractual agreement can be considered. Unsolicited requests are usually in the form of sales proposals or grant proposals that must be submitted before any action can be taken.
In some cases, if the organization is seeking additional funding or agreements with another entity, such as a government agency or a supplier, repeat or renewal requests for proposal may be required from time to time. This type ensures that the organization can continue to benefit from resources provided by another for a certain period of time. A repeat or renewal of the RFP is a written record of transactions and agreements made between organizations.
An additional form of RFP is the business proposal in which one company agrees to perform a specific service or provide a product to another for a certain price. Every company has a particular way of writing and executing a business proposal. Generally, the writing is managed by the company’s executive sales team or administrative support team and then sent as per the demands of the other party.
When an organization chooses to make a change to a request for proposal or contract, it is usually done in writing and submitting a contract change request. The amendment lists the amendment of the contract in black and white so that both parties are in agreement for legal purposes. The amended contract, including the proposal changes, replaces the existing contract.