Checkbooks contain accounting data.
Accounting data is a body of financial documentation that supports an accounting statement. People use this data to prepare financial statements and statements, and auditors can review it to confirm the accuracy of a statement. People with disputes about their accounts with a bank or company may also ask to see accounting information to determine how the company reached a certain conclusion or balance. This information is subject to subpoena in cases where people suspect legal irregularities responsible for accounting problems.
Accounting data stored on microfilm.
Some companies maintain electronic accounting data. Accounting department personnel enter financial activities into an electronic system, and the system can also find automatic activity. For example, when someone swipes a debit card at the supermarket, the signal goes to the bank’s accounting system and an automatic adjustment takes place to reflect the purchase. Hard copies to back up electronic documentation may be available.
Accounting data are important for auditing and preparing financial statements and statements.
Other accounting data are available in paper format. This can include things like personal checkbooks, receipts, and so on. Companies with paper records store them in a secure location to prevent loss and can make copies for reference and convenience to ensure they have access to the information when they need it. Sometimes steps can be taken to digitize this data to make it more convenient and easier to access, and some old records may be stored on microfilm or other file formats because the original documentation is no longer available.
The law requires people to keep accounting data for a certain period of time, such as seven years. After this period, people may choose to shred or destroy old financial records, although many companies choose to keep them as they may be valuable in the future for investigations, comparison reports, and other activities. People such as tax auditors and regulators may request complete accounting information if they have questions about the financial statements and want to verify the information for themselves.
When reviewing accounting data, people pay close attention to apparent disparities or confusing entries. This may include evidence of missing information, paper documentation that does not match the statements made, and other signs of irregularities or errors. When someone must review large volumes of accounting information, a team of people may be involved to review the material as well as verify the work of others to make sure that nothing escapes their audit activities.